Other Opportunities with the Tribe

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GREY SNOW PROFESSIONAL SERVICES

JOB DESCRIPTION

Project Coordinator

Project management and operations support

Reports to: Director of Operations

Supports: Project Managers and other operational leaders, as directed

Department: Operations / Project Management

Location / Status / FLSA: Remote / Full-time / Non-Exempt

Position Summary

The Project Coordinator provides organized, responsive

administrative and coordination support to Project Managers and

the Director of Operations, as directed. The role helps project

teams keep commitments visible, records current, information

moving, and routine follow-up completed across the project

lifecycle. The Project Coordinator supports execution but does

not replace the Project Manager's accountability for scope,

schedule, quality, safety, client commitments, or project results.

Primary Responsibilities

• Project setup and administration. Help establish project

folders, contact lists, distribution lists, logs, templates,

calendars, and recurring reporting routines in accordance

with company standards.

• Schedule and action tracking. Maintain working

schedules, milestone lists, look-ahead information, action-

item logs, and due-date reminders using direction and

updates from the Project Manager or Director of

Operations. Escalate late, missing, or conflicting

information promptly.

• Meeting coordination. Schedule meetings, prepare agendas

and supporting materials, capture decisions and action

items, distribute minutes, and follow up with assigned

owners.

• Document control. Maintain orderly, current project

records, including correspondence, drawings,

specifications, submittals, RFIs, change documentation,

meeting records, daily reports, photographs, and closeout

files, as applicable.

• Submittal, RFI, and deliverable support. Prepare andmaintain logs, route documents for review, monitor

response dates, distribute approved information, and notify

the Project Manager of items that may affect work.

• Procurement and logistics coordination. Track requested

quotes, purchase documentation, subcontractor and vendor

submittals, material lead times, delivery status, access

needs, and other logistical details assigned by the project

team.

• Field and office coordination. Serve as an administrative

link among Project Managers, superintendents, field teams,

subcontractors, vendors, clients, and internal departments.

Route questions to the appropriate decision-maker and

document the response.

• Progress reporting. Compile accurate source information

for project dashboards, status reports, milestone updates,

risk and issue logs, and leadership briefings. Confirm

information with the responsible owner before publishing.

• Budget-support data collection. Collect and organize

approved commitments, invoice support, quantities,

progress information, and forecast inputs requested by the

Project Manager or Project Budget Administrator. Do not

independently set budgets, approve costs, forecast cash

flow, or interpret financial performance unless specifically

authorized.

• Compliance and closeout support. Track assigned

administrative requirements such as certificates, permits,

warranties, training records, punch-list documentation,

turnover materials, and record documents; support timely

project and contract closeout.

• Continuous improvement. Help standardize project

templates, logs, filing practices, and recurring workflows;

identify gaps and recommend practical improvements to

the Director of Operations.

• Other duties as directed. Provide additional project-

management and operations support consistent with the

role's purpose and level of authority.

Authority and Escalation

• May coordinate routine activities, request status updates,maintain records, and communicate approved information

on behalf of the Project Manager or Director of Operations.

• Must escalate scope changes, schedule threats, cost

concerns, safety or quality concerns, contractual questions,

disputes, and commitments requiring management

approval.

• Does not independently authorize contract changes,

purchase commitments, payments, client concessions,

schedule commitments, or financial adjustments unless

written authority is delegated.

Required Qualifications

• High school diploma or equivalent; associate or bachelor's

degree in business, construction management, project

management, or a related field is preferred.

• Two or more years of project coordination, construction

administration, operations administration, or comparable

experience is preferred.

• Strong proficiency with Microsoft 365 applications,

including Outlook, Word, Excel, Teams, and

SharePoint/OneDrive; ability to learn project-management

and accounting systems used by the company.

• Demonstrated ability to organize multiple priorities,

maintain accurate records, follow through on deadlines, and

handle confidential information with discretion.

• Clear written and verbal communication skills and the

judgment to distinguish routine coordination from matters

requiring management decisions.

Core Competencies

Organization and follow-through; attention to detail; service

mindset; proactive communication; document discipline; sound

judgment; adaptability; professional discretion; teamwork; and

continuous improvement.

Measures of Success

• Project records, logs, meeting actions, and assigned reports

are current, accurate, accessible, and issued on time.

• Project Managers and the Director of Operations receivetimely follow-up and clear visibility into outstanding

actions, approaching deadlines, and administrative risks.

• Financial, contractual, scope, schedule, safety, and quality

issues are routed to the correct owner without the

coordinator assuming unauthorized decision rights.

• Closeout and turnover records are complete, organized, and

ready for review by the responsible manager.

Apply by submitting their resume to hr@greysnow.com

More details are available in the full article. Tap the button below to read the complete news.

More details are available in the full article. Tap the button below to read the complete news.

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Project Manager / Estimator – Federal & DoD Construction
Grey Snow Professional Services (GSPS)
Entity of Grey Snow Management Services, LLC
Full-Time | Exempt | Senior-Level
Location: Remote / Hybrid with Nationwide Deployment Requirements
Travel: Extensive Travel Required (50–75%+)
Clearance: Active Secret Clearance Preferred | Clearance Eligibility Highly Desired

Application Deadline: June 10 2026

About GSPS
Grey Snow Professional Services (GSPS), an SBA 8(a) tribally owned federal contractor under
Grey Snow Management Services, LLC, delivers mission-critical design-build, EPC, renovation,
and infrastructure construction solutions for the Department of Defense and federal agencies
nationwide.
Our portfolio includes successful execution for USACE, DoD, GSA, NPS, and other federal clients
operating in highly regulated, schedule-driven, and compliance-intensive environments. GSPS
maintains exceptional CPARS performance through disciplined project execution, operational
accountability, safety leadership, and uncompromising client support.
We are seeking high-performing professionals capable of operating in demanding federal
environments where responsiveness, adaptability, travel flexibility, and ownership mentality are
essential to mission success.

Position Summary
GSPS is seeking a seasoned Project Manager / Estimator for construction operations and
proposal efforts supporting DoD and civilian agency contracts nationwide. This position is
responsible for full lifecycle project execution, federal estimating, capture support, procurement
coordination, contract administration, and field operations oversight.
This role requires a hands-on leader capable of operating independently in fast-paced federal
environments with minimal oversight. The successful candidate must be capable of balancing
multiple concurrent projects and pursuits while maintaining strict adherence to federal
acquisition regulations, project controls, safety standards, and client expectations.
Candidates must demonstrate a strong commitment to operational execution, schedule
accountability, and deployment flexibility, including extended travel and on-site project
assignments when required.

Essential Duties & Responsibilities
Federal Project Management
• Lead federal construction projects from preconstruction through closeout with direct
accountability for schedule, cost, safety, quality, and client satisfaction.
• Administer projects in compliance with FAR, DFARS, SBA 8(a), Davis-Bacon, certified
payroll, EM 385-1-1, and agency-specific requirements.
• Manage subcontractor procurement, buyout, negotiations, field coordination, RFIs,
submittals, modifications, and change management processes.
• Develop and maintain project schedules, earned value reporting, forecasting,
cost-to-complete analyses, and executive project reporting.
• Coordinate closely with Superintendents, Operations, Estimating, and executive
leadership to ensure operational continuity and successful project delivery.
• Conduct client meetings, site visits, progress reviews, and federal coordination meetings
as required.
• Maintain readiness to travel nationwide and support field operations for extended
durations based on project and contract demands.
Federal Estimating, Capture & Proposal Management
• Prepare detailed estimates, quantity takeoffs, pricing models, bid packages, and proposal
submissions for federal construction opportunities.
• Lead proposal development from solicitation release through final submission for RFPs,
RFQs, Sources Sought, and task order pursuits.
• Monitor and identify federal opportunities through SAM.gov, PIEE.eb.mil, agency
forecasts, and procurement platforms.
• Support capture strategy, teaming coordination, mentor-protégé relationships, joint
ventures, and subcontractor engagement efforts.
• Develop scopes of work, compliance matrices, pricing narratives, risk assessments,
technical proposal content, and proposal schedules.
• Coordinate bid bonds, surety requirements, certificates of insurance,
representations/certifications, and proposal documentation.
• Participate in debriefs, pipeline reviews, strategic planning sessions, and business
development initiatives supporting long-term federal growth objectives.

Required Qualifications
• Bachelor’s degree in Construction Management, Engineering, Architecture, or related
discipline preferred; equivalent federal construction experience considered.
• Minimum 10–15 years of federal construction project management, estimating, and/or
proposal management experience.
• Demonstrated success supporting USACE, DoD, NAVFAC, AFCEC, GSA, VA, NPS, or other
federal agencies.
• Proven experience managing federal contract vehicles including IDIQ, MATOC, SATOC,
BOA, JOC, and task order-based construction programs.
• Extensive knowledge of FAR/DFARS clauses, federal procurement procedures, and
construction contract administration.
• Strong understanding of design-build delivery, A/E coordination, subcontract
administration, certified payroll, Davis-Bacon compliance, QA/QC, and federal safety
requirements.
• Ability to operate effectively in high-pressure, schedule-sensitive environments with
shifting priorities and accelerated procurement timelines.
• Active Secret Clearance preferred; ability to obtain and maintain clearance strongly
desired.
• Must be willing and able to travel extensively nationwide, including temporary on-site
assignments supporting operational requirements.

Technical Proficiencies
• RMS/QCS
• Primavera P6
• Microsoft Project
• RSMeans
• On-Screen Takeoff
• Procore
• PlanGrid
• Viewpoint Vista
• Prolog (Administrator Certification Preferred)
• Autodesk / AutoCAD
• Microsoft Office Suite
• Construction accounting and forecasting systems
• AI-enabled project controls and estimating technologies
• Familiarity with CMMC 2.0, NIST 800-171, and federal cybersecurity compliance
environments

Preferred Certifications
• PMP Certification
• OSHA 30
• CQM USACE
• EM 385-1-1 Training
• Prolog Administrator Certification
• Federal proposal management and acquisition training preferred
Core Competencies
• Federal & DoD Construction Management
• Design-Build & EPC Delivery
• Federal Proposal & Capture Management
• Cost Estimating & Budget Forecasting
• FAR/DFARS Compliance
• CMMC 2.0 / NIST 800-171 Awareness
• Schedule Recovery & Risk Mitigation
• Executive-Level Communication
• Operational Leadership & Accountability
• Client Relationship Management
• Strategic Execution Under Tight Deadlines

Work Environment & Expectations
This position supports mission-critical federal operations and requires a high level of
professionalism, responsiveness, adaptability, and accountability. Candidates must be capable
of supporting fast-moving operational demands, nationwide deployments, accelerated proposal
schedules, and field-driven project requirements while maintaining composure and performance
under pressure.
GSPS seeks professionals who take ownership, solve problems proactively, communicate
effectively, and consistently execute at a high level in demanding federal environments.
Native American Preference
In accordance with applicable tribal, federal, and organizational policies, qualified Native
American applicants will be given preference in hiring.
Equal Opportunity Employer
Grey Snow Management Solutions, LLC is an equal opportunity employer. We value diversity and
do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age,
marital status, veteran status, or disability status.